Associate Registrar

The Delaware Art Museum seeks an experienced Associate Registrar with working knowledge of collections management software such as The Museum System (TMS). The successful candidate will perform registration, collections management, and collections care duties associated with the Museum’s permanent collection, loans, long-term loans, and special exhibitions. The Associate Registrar will coordinate and document conservation, handling, installation, shipping, storage, and preservation of works of art. Periodically, the Associate Registrar travels to supervise packing and installation and check the condition of the Museum’s work on loan to other venues.

Major responsibilities include:

  • Organizing all aspects of incoming and outgoing movement of works of art being considered for gift, purchase, or study
  •  Accessioning of objects acquired by the Museum including deeds of gift, photography, copyright clearance, condition reporting, data entry in TMS, and creation of manual object files
  • Generating object-related documents such as loan agreements, condition reports, insurance paperwork, and receipts
  • Coordinate the Museum’s program of outgoing loans including but not limited to arranging packing, transportation, courier requirements, and installation details for loans
  • Travel as courier when works from the Museum are loaned to other venues
  • Advise on safe methods of packing and transport of objects
  • Handle and move works of art and maintain accurate and current location records for works of art in the Museum, whether in storage, on display, on loan, or undergoing conservation examination or treatment
  • Annual renewals of long term loans
  • Assist with the loan-related activities associated with temporary exhibitions
  • Administering (the office of) Rights and Reproductions, including fulfillment of electronic image reproduction requests internally and from external clients and billing for external clients
  • Collaboration with Marketing and Social Media staff for image uses and captions

The position reports to the Chief Registrar and works collaboratively with Curators and Preparators. The position will interact with borrowers, lenders, insurance representatives, shipping, and transport agents.
Knowledge of art history and experience using The Museum System (TMS) are preferred.


  • Bachelor’s degree in Art History or related discipline
  • 2-4 years of experience working in museum Registration
  • Excellent organizational, interpersonal, and research skills
  • Attention to detail
  • Ability to work well under pressure to meet deadlines
  • Ability to work on several different projects simultaneously
  • Ability to lift 40 pounds safely
  • Ability to travel internationally

The Delaware Art Museum is committed to inclusivity and encourages qualified candidates from all cultures and communities to apply. Delaware Art Museum is an equal opportunity employer.

Salary range: $40,000-$43,000 Dependent upon qualifications

Please submit a cover letter, resume, and salary requirements to Human Resource at To learn more about the Delaware Art Museum, please visit our website at

Founded in 1912, the Delaware Art Museum is a primary cultural and arts institution in the state. Our mission is to generate creative energy that sustains, enriches, empowers, and inspires by connecting people to art. The Museum meets its mission through offering diverse exhibitions, art education programming, special events, and 100+ programs, from tours and art classes to workshops and community days, to nearly 80,000 people each year.

In 2017, the Museum devised a three-year strategic plan to become a welcoming and inclusive, civically-engaged, vital hub that acts as a catalyst for change in our community. To that end, we’ve partnered with the community to develop programming ranging from an annual writing conference to the development of events and exhibitions commemorating the 50th anniversary of a public disturbance that led to the nine-month occupation of the City of Wilmington—the longest peacetime occupation in US history. We are committed to being agents of change, striving to diversify our collection to combat the historical underrepresentation of women and people of color in museums’ collections. We are forward-looking and community focused. We are looking for applicants with the same spirit and who embrace the Museum’s values: art at our core, committed to community, steward public trust, make work meaningful, embrace innovation and experimentation.